1. Renters are only allowed within the facility during their scheduled rental time. Any decoration set-up and after-event clean-up must be completed during designated rental time. Renters will be subject to additional fees and/or forfeiture of their deposits if renters choose to arrive early for decoration set-up and/or leave late for clean-up.

2. Renter is responsible for cleaning the event space after their event has completed. Facility Attendant will be available to assist with removing trash, sweeping, & mopping. The Facility is responsible for breaking down tables and chairs.

3. Please review the weather and plan accordingly if you plan to have an outdoor event that utilizes our Pavilion space. The Pavilion does not have any sides, tarps, or backdrops to repel the wind or rain. Notify the facility if you wish to adjust your set-up to accommodate your event no less than 48hrs in advance.

4. We do not allow the use of mylar balloons or balloons that are filled with helium within our facility. Any balloons must be fastened and weighted down to a stable structure. Renter will be subject to forfeiture of their deposit should any balloons get caught in the rafters.

5. The use of confetti, silly string, rice, glitter, or any other small decorations is strictly prohibited.

6. All vendors must complete the Indemnification Agreement at least 2 weeks prior to the event and submit the filled-out form to Olympia Fields Park District. Vendors include photographers, DJs, and event planners. If caterers or bartender are on-site during the event a COI (Certificate of Liability Insurance) must be completed.

7. Alcohol is not permitted on our property without prior written approval and purchase of liability insurance. Liability insurance may be filed through the Park District for $225 unless the event’s bartender already holds a policy.

8. Please be considerate of our neighbors and contain any speakers within the Bradford Barn at a reasonable volume. Olympia Fields does have a noise ordinance that goes into effect at 10pm. Please adjust volume at the discretion of the Facility Attendant.

9. Larger rentals (100+) who intend to have an outdoor ceremony and indoor reception are responsible for bringing in their own chairs for seating at the tables. It is the responsibility of the Renter to designate a group from their event to bring in the chairs.

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        It is recommended that Renters contact the facility in person, by email, or via phone call at least 2 weeks prior to their event date to review the layout and amenities the facility offers. Renter and Event Planner (if applicable) should meet with Jennifer at least 2 weeks prior to the event to clarify set-up and event space.  Please note that the facility is only responsible for providing the correct table and chair set-up per the layout sheet. We do not offer any decoration services or provide items such as tablecloths. No additional rental spaces are available other than the space paid for in the contract agreement.